This bug collects reimbursements for travel, etc to the 2013 GSoC Mentor Summit Reproducible: Always
calchan, dberkholz: I can't find any record of reimbursements for 2013, nor the invoicing done to Google, nor any bank deposits (but I'm still missing some bank statements, so it might be there). Do you know what happened? We did have 6 students for GSOC2013.
I did the invoicing in 2014 but not in 2013, so maybe Donnie knows about that. Concerning reimbursements, I remember Matt writing us checks just before leaving to the airport near the stairs in building 42 at Google. So I suppose there is a trace of that in the checkbook.
@calchan: The trustees would love a copy of that 2014 invoice for our records. I can confirm we did get a payment for that year already. @dberkholz: Do you know anything about the 2013 invoicing? The trustees are also missing the 2011 invoice, but we did get paid for that year.
@calchan, @dberkholz: Can you look in your records for the amount of the cheques you got?
Amounts from the chequebook register. quantumsummers: Cheque:13001, Date:2013/10/16, Amount:959.46 Cheque:13006, Date:2013/10/22, Amount:110.00 subtotal:1069.46 dberkholz: Cheque:13005, Date:2013/10/22, Amount:790.89 subtotal:790.89 calchan: Cheque:13003, Date:2013/10/23, Amount:372.70 Cheque:13004, Date:2013/10/23, Amount:375.40 subtotal:748.10 Reimbursements-total:2608.45
There was no invoice filed to Google for GSOC2013. However, I think that Matthew might have included the reimbursement portions in the GSOC2014 invoice, because otherwise the reimbursement amount is too low by ~$1550. See bug 547348. We don't have any attached invoices for the expenses in this bug anyway, and I doubt we'd find them now being so many years later. There were 7 students for GSOC2013, if it's still possible to get paid for them, we should do so.
Google provided all invoices that they could find, as submitted by Gentoo, for the years we didn't already the invoice. For 2013, they have no record of an invoice NOR of payment to Gentoo. We took a net loss of $2608.45 on this item, because we missed $3000 in expenses, plus travel reimbursement (max $2200USD for 2013). If this paperwork had been submitted on time, we would have netted $2591.55
